CONFERENCES AND SEMINARS

Work With Experts

As experts in international and local exhibitions, Conferences And Seminars planning and management, we will take care of the entire event. We are fully aware that successful management of an event requires strong organizational skills, attention to detail, good customer service, and flexibility. Hence, we take on the full burden of your event, from conceptualizing and planning to organize and managing all logistics. We work closely with our clients to understand their requirements and ensure that we meet or exceed their required service standards and expectations.

What We Offer

We offer you the total solution. We believe that planning such an event requires communicating with the client and understanding their requirements.

A broad summary of what the services would include would be as follows:

1. 1. Drafting of bid documents to host international/corporate events
   2. Preparation of promotional and marketing material
   3. Designing and hosting of the event specific website
   4. Managing and Operating the conference secretariat.
      Conference secretariat functions would broadly include:
      • All secretariat functions
      • Registrations of delegates
      • Corresponding with all delegates with regard to their individual requirements and any travel needs
      • Coordinating any special requests or meetings on behalf of delegates
      • Coordinating with individual suppliers and hoteliers etc…
   5. Airport logistics and co-ordination
      • Airport Representatives & Personalized meet & greet service
      • Garlanding and special welcome at the airport
      • Special Counter at Airport (for large international conferences/exhibitions)
      • Assistance in Immigration Formalities
      • Commercially Important Persons (CIP) & Very Important Person (VIP) Lounge clearance
   6. Transport Resources – we have a range of different types and categories of vehicles, be it cars, micro vans, mini coaches and large coaches or even luxury vehicles and limousines
   7. Airport arrival and departure transfers.
   8. General shuttle transfers between venues
   9. Individual transfers as required.
   10. Accommodation – making tentative block bookings, coordinating and communicating guest details to the hotel once confirmed, releasing of excess block bookings prior to the release periods, coordinating of any special arrangements and payments etc.
   11. Tours, Excursions & Accompanying Persons’ Programmes.
   12. Operating Information or Help Desks / Travel & Tours Counters at hotels / conference venues.
   13. Venue management and coordinating of on-site logistics such as
       • Hall Set-up & Decor
       • Inauguration/Opening Ceremony
       • Audio-visual and multi-media requirements
       • Catering/Refreshment management
       • On-site secretariat and staff
       • Backdrop & Stage Management (if required)
       • On-site decor
       • Seating arrangements & protocol
       • Master of Ceremony
       • Ushers (if required)
       • Scheduling of programme
       • Entertainment
       • Language Services (Interpretations & Translations)